Zero Waste Venues and Events Tips and Timeline

L2 has extensive experience in providing comprehensive zero waste solutions for greening large venues and events throughout the national.  From zero waste to resource management, L2 coordinates turn-key solutions for environmentally and socially responsible events.  L2 reviews an events ecological demand and develops a comprehensive plan and programs to minimize the footprint.  Below is a greening timeline to create an environmentally responsible event:

One Year Prior to Event

  • Identify hauler & recycler
  • Identify recycling and greening goals
  • Determine materials in the waste stream
  • Determine where the largest amount of materials is collected
  • Determine where and who generates the most waste (suppliers, staff, vendors, attendees, etc.)
  • Determine items to recycle
  • Research procurement opportunities (buying durable, reusable, & repairable products)
  • Research equipment/containers for collection
  • Identify education/outreach opportunities



6 months prior to event

  • Buy recycled and recyclable products
  • Determine if materials are recyclable, compostable, or reusable
  • Eliminate use of items that are not recyclable, reusable, or compostable
  • Decide which items will be source separated vs. commingled
  • Meet w/ vendors to discuss recycling & waste reduction opportunities
  • Determine ways to reduce packaging
  • Select & order equipment (bins, stickers, etc)
  • Research donation opportunities
  • Identify staff person to assist in implementing recycling procedures
  • Organize education and outreach components (i.e. information in event program and vendor packets, press release, signage, etc.)
  • Work with local non-profits assist with collection of recyclables
  • Identify local, organic farmers able to provide food for event

2 months prior to event

  • Publicize event greening through displays, media, and promotions
  • Actively work with event site manager
  • Inform media of event greening program
  • Order recycling/waste services
  • Organize volunteers and action team
  • Include recycling procedures in vendor packet
  • Confirm equipment & outreach orders and drop off schedule
  • Train staff on recycling procedures
  • Create diagram of recycling staging area for vendors
  • Work with chefs, caterers, and food service companies on using organic and local food

Week prior to event

  • Confirm donation pick-up
  • Confirm equipment & outreach delivery
  • Confirm hauler schedule (day, time, location)

Day before event

  • Train staff (can be done day of event as well)
  • Distribute recycling procedures to vendors
  • Strategically place trash & recycling bins next to each other

Day of Event

  • Monitor waste stations regularly
  • Empty containers as needed
  • Publicize recycling throughout day with announcements

After Event

  • Ensure containers are picked up on time
  • Collect weight tickets & receipts from haulers
  • Complete and submit post-event worksheet
  • Examine what did and did not work
  • Evaluate results
  • Write-up recommendations for next event
  • Publicize results